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Processing of (personal) data by the entity in charge of the online application process

Privacy notice for the  application procedure 
We are pleased that you are interested in a position in our company or have even already applied. Below we provide you with information on the processing of your personal data in connection with the application procedure. 
 
 Who is responsible for data processing? 
 Responsible in the sense of data protection law is 
 Omikron Data Quality GmbH 
Habermehlstr. 17 
75172 Pforzheim 
Germany
 
 You can find further information about our company, details of our authorised representatives as well as further contact options in the imprint of our website: https://www.fact-finder.com/imprint.html. 
 
 
 What data do we process, for what purposes and on what legal basis?
 We only process your data if the processing is permitted by law or if we have received your consent to process the data. 
 
 Processing of your data for the purpose of filling a vacancy (Art. 6 para. 1 b) GDPR)
 Data processing is carried out for the purposes of personnel selection to fill vacancies, i.e. ultimately to initiate employment contracts. 
 
 Processing of your data based on legitimate interest (Art. 6 para. 1 f) GDPR) 
 In addition to processing your data for the purpose of initiating a contract, we also process your data based on our legitimate interest or the interest of a third party - unless your interests merit protection. 
 
 Defence against and assertion of legal claims 
 In addition, we store data of persons who have applied in order to be able to defend ourselves, if necessary, against asserted claims, for example under the German AGG (General Act on Equal Treatment). We disclose personal data to administrative bodies, authorities and courts if this is necessary to defend ourselves in legal disputes or to enforce legal claims. 
 
 Processing of your data due to legal requirements (Art. 6 para. 1 c) GDPR) 
 Furthermore, data processing takes place if we are obliged to do so due to legal requirements. This includes feedback to the job center as well as information to administrative bodies, authorities and courts, if we are obliged to do so. 
 
 Consent (Art. 6 para. 1 a GDPR) 
 Data processing also takes place if and insofar as you have consented to data processing in accordance with Art. 6 Para. 1 a GDPR. Your data is only processed in ways and for reasons you have explicitely consented to. Your data is only processed in ways and for reasons you have explicitely consented to.
 
 Recommendations from job exchanges or recruitment agencies 
 If we have legal permission or your consent to do so, we may recommend that you use certain job exchanges or contact certain recruitment agencies with which we work. 
 
 How long is the data stored? 
 Data of persons who have applied will be deleted after six months in the event of a rejection. In the event that you have agreed to further storage of your personal data, we will transfer your data to our application database. There, the data will be deleted after two years.
 If your application results in employment with our company, the data from the application data system will also be transferred to our personnel information system. 
 
 Who will the data be passed on to? 
 We treat the fact of your application with us as well as your personal data confidentially. Within the company, only the departments and employees who need your data to fulfil the above-mentioned purposes will have access to it. As a rule, these are employees of the human resources department and the relevant division within which the position is to be filled, e.g. the manager in whose team the position is located. If there is a legal obligation, data is transferred to public authorities, such as law enforcement agencies or the employment agency. In addition, data will only be transferred to third parties if this is necessary for the above-mentioned purposes and is permitted by law, or if you have given your prior consent. 
 
 If there is a works council, personal data will be passed on to the works council within the framework of co-determination. 
 
 In addition, we work together with service companies that support us. We only transfer your personal data to these and cooperating companies if there is a legal basis for doing so. These are service companies in the following areas: 
 - Personnel consultancies and recruitment agencies 
 - Headhunting agencies
 - Service companies for checking the qualifications of applicants
 
 Your rights as data subject 
 You have the right to obtain information about the personal data we process about you. 
 In the event of a request for information that is not made in writing, please understand that we may then require evidence from you to prove that you are the person you claim to be. 
 Furthermore, you have a right to correction or deletion or to restriction of processing, insofar as you are entitled to this by law. 
 Furthermore, you have a right to object to processing within the scope of the law. The same applies to a right to data portability. 
 
 Right of complaint 
 You have the right to complain about the processing of personal data by us to our data protection officers as well as to a supervisory authority for data protection.
 
 Our data protection officers
 You can reach our data protection officers in the company at: 
 

ISIDaS Ltd.

- Data Protection Officer -

Turbanstraße 5

75015 Bretten

Germany

E-mail: dsb-fact-finder@isidas.de

Tel.: +49 7252 2074140

The following supervisory authority is responsible for us: https://www.badenwuerttemberg.datenschutz.de

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.